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your care data

Your information is very important

You can access some of your medical records online, after you’ve provided photographic proof of your identity and registered for the service.
Currently you can see details of your current medication, allergies and immunisations. You can register for online services via our home page.

This information applies to all patients who are registered with Shay Lane Medical Centre, Drs Kelman, Cranston, Naylor and Pathak.

What information do you hold about me?

Healthcare professionals in our practice record information about the care we provide.

The type of information that is recorded includes the following:

  • information to identify you and communicate with you – for example: name, address, telephone number, e-mail, date of birth, gender, etc.
  • information that you tell us when you see us in consultations – for example: about your physical and psychological health, social circumstances and family history
  • details of diagnoses, examinations, investigations, treatments and referrals
  • information about you from other people – for example: letters from hospitals, care organisations, relatives, carers, insurance companies and solicitors.

Where is this information held?

Most of the information we hold about you is recorded electronically. It is stored securely in an NHS-accredited service. We hold some paper records – these are mainly your older records.

Who can see this information?

Clinical and administrative staff at Shay Lane Medical Centre can see your records in order to be able to provide care for you. All of our staff work under a strict code of confidentiality. Sometimes we will use staff from other organisations to help us with specific items of care in the practice. They also work under a strict code of confidentiality.

We share relevant information about you with other people providing care for you (see below)

Do you share my information?

We share information with other clinicians and services who are providing direct care for you – examples of this would be referrals to hospitals, clinics, community nurses and social care. This may be as a traditional referral letter or as part of the Leeds Care Record.

In Trafford the Clinical Commissioning Group has funded the Trafford Care Co-ordination Centre. This centre will co-ordinate the care of many trafford residents and to facilitate this they have limited access to your records. The CCG have sent us this Fair processing notice document to make available to our patients.

In addition all patients in England have a Summary Care Record unless they have opted out. The Summary Care Record is available nationally to people treating you, especially in emergency or unexpected circumstances. It contains a list of your medication and allergies. With your specific consent, we can also add other information to this record.

We share limited information to enable health authorities to organise childhood immunisation and cervical smear services.

We are legally obliged to share some specific information about you – for example notification of communicable diseases, child protection investigations or by court order.

Under the 2012 Health and Social Care Act, we are also legally obliged to release to NHS England (acting on behalf of the Secretary of Sate for Health) any information they demand. Part of this is the controversial extract. At present, this has been put ‘on hold’ while the safeguards are investigated. Although not a legal right, the Secretary of State has said that he will give patients the ability to opt out of this extract if they wish. 

From January 2016 we have to share anonymised information about NHS Fit Notes (eMed3) with the Department for Work and Pensions. Although this information does not identify you, the Secretary of State for Health has said that your information won’t be extracted if you have objected to the secondary use of your data (for purposes other than your direct care). There is further information about this at the website.

Can I see my information?

Under the Data Protection Act, you have the right to see a copy of the information that we hold about you. See the information on the Information Commission website for further information about your rights.

[This information is also known as a Privacy notice or Fair processing notice]

Information about you and the care you receive is shared, in a secure system, by healthcare staff to support your treatment and care.

"It is important that we, the government, can use this information to plan and improve services for all patients. We would like to link information from all the different places where you receive care, such as your GP, hospital and community service, to help us provide a full picture. This will allow us to compare the care you received in one area against the care you received in another, so we can see what has worked best.

Information such as your postcode and NHS number, but not your name, will be used to link your records in a secure system, so your identity is protected. Information which does not reveal your identity can then be used by others, such as researchers and those planning health services, to make sure we provide the best care possible for everyone."

N.B. the scheme has been temporarily suspended due to concerns that data may be used by third parties, selected by the government.

Remember you have a choice. If you are happy for your information to be used in this way you do not have to do anything. If you have any concerns or wish to prevent this from happening, please speak to practice staff or download the opt out form below, complete it and return it to the practice

We need to make sure that you know this is happening and the choices you have.

doc How information about you helps us to provide better care

doc Care Data - Frequently Asked Questions

doc Opt Out Form - Download, complete and return to the practice

You can find out more on the NHS England Care Data website


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